Details – Important Notes – 2017

 

Region 1 Ohio Destination Imagination Tournament
Date: March 11, 2017
Location: Youngstown State University Campus

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Schedule Page (Click!)   2017 Schedule is now online!

Maps & Floorplans Page (Click!) Updated March 6, 2017
Prep area information will be given to teams at check in. Prep areas will be in close proximity to the performance area.

Tournament Notes:

Pre Tournament Challenge Site Visitation – Friday, March 10, 2017
Teams may visit the performance sites in Kilcawley Center from 5-6 pm on Friday, March 10th if you wish to QUICKLY visit the Challenge site. Please be aware that the CM’s and other Tournament staff will be trying to set up so we can get out of the building, too.  YSU requires us to be out of Kilcawley Center at 6pm.  This includes Challenges B, C, D, pO, and RS. Teams may visit the performance sites in Beeghly Center from 5-7 pm on Friday, March 10th during the challenge site setup time. This includes Challenges A, and E.  No teams will be permitted in DeBartolo Hall on Friday Night.  District Coordinators please be sure your teams are aware of this.

Parking is available in Lots and Decks, Cost: $5 per vehicle      Parking may be a “challenge.”  this year due to ongoing road construction on Wick Avenue and cross streets including Lincoln. The situation changes often.  Allow extra time.  There are several parking lots accessible via Fifth Avenue.   Here is a map with suggested parking. (edited March 6, 2017)  Be prepared to practice a bit of problem solving before you even get inside the buildings! Check back before traveling for construction updates. We may have new information.   

Your team should plan to arrive at your main challenge prep area at least 20 minutes prior to your performance time. This will allow time for you to be interviewed by the prep area appraiser. Challenge A and Challenge E have specific check in instructions per their challenge documents. (See Rules below for more details)

Teams are asked to stop in at the information desk at Kilcawley to pick up a packet that will contain a program and other important information. If you are running late, please don’t panic, this can be done when you get a chance.

Also arrive at DeBartolo Hall for your Instant Challenge at least 20 minutes prior to your IC time so you can be checked in and escorted to a holding room. (See Rules below for more details)

Parade & Awards Information
The Closing Ceremonies will begin with the Parade of Teams.

  • Parade line up: 5:45 pm
  • Parade: 6:00 pm
  • Awards immediately following parade
  • Location- Beeghly Center:  Roselli Main Court

Each District can create a banner representing your teams and march in with pride.
Banner Requirements:

  • No more than 6 ft. wide
  • Cannot be attached to poles
  • Must be hand-held by students during the parade

Basket & 50/50 Raffles

Participating districts have donated lovely baskets to raise funds for the Tournament. You will be able to buy chances to win the baskets in Kilcawley near the team check in area and prior to awards at Beeghly. There will also be a 50/50 raffle. Drawings will occur at the awards ceremony. Tickets $1 each – 6 for $5. Help support Region 1!

Note for Districts: If you plan  to deliver District/Team Baskets for the Basket Raffle on Friday night  you’ll either need to drop them off by 5:30 pm at Kilcawley Center, or first thing Saturday Morning (Someone will probably be around the Tournament Office by 7:30 AM or earlier on Saturday.)

Hat Station

Back again for 2017!  Moved to 1st Floor Kilcawley Center. Purchase a plastic Derby hat for $2.00 and use markers and art materials to customize/personalize the hat.

Additionally, felt stovepipes and felt jester hats will be available along with materials to decorate them!. .

Don’t forget to pickup the new Region 1 pins.2015-cindy-pin All money raised from the Region 1 pins will be going to a scholarship we’re working on.

 

 

Photography

Planning is still in the works.  Check back again before the tournament.   You are encouraged to share “team-taken” photos on this web site. Please contact the webmaster for information about submitting your photos.

Additional Downloads for Teams

Information Sheet for Families and Friends (Click!)
This is a sheet you can fill out and copy to give to all of your supporters so when they come to our tournament they can take it to an information desk and be directed to your performance.

Here are generic nametags for you to download: Name Tags (Click!)
You can of course, make your own name tags. You might ask… why do we need name tags? Well, if an appraiser sees you do something creative or in the Spirit of DI they need to know your name in order to nominate you for an award. Remember to put your FULL NAME and team ID NUMBER on your tags. These tag are set up to print on Avery labels #5383.

Reminders

Message about State from Regional Director
Attention all team managers.
You, your team and the entire DI Region 1 community are anticipating the Region 1 tournament and the awards ceremony. Every team is a winning team and maybe yours is state-bound!  Please ask your appraisers if they are willing to attend state as an appraiser. Many appraisers enjoy the state appraisal experience. Please note that 1st place winning teams and state bound 2nd place secondary teams as described by OKC will meet at the end of the awards ceremony at a state-bound teams table to complete important paperwork before leaving the tournament. Please be prepared with appraisers names and contact information if your state appraiser will not be the same as your Regional Appraisers.

Regarding secondary level teams advancing to the State Tournament.
Each region can send up to two teams per secondary level.
In the case of a tie, where 3 (or more) teams appear to qualify to advance only 2 may be be sent to the state tournament. So, should there be a 3-way tie for 1st, the two teams with the highest RAW IC score will advance. With a 1st and tie for 2nd, the 2nd place with the top RAW IC score will advance.

Destination Imagination Program Rules
Please refer to the Rules of the Road and TravelGuide for Teams for overall Program rules and regulations and to your specific Challenge for details.

Destination Imagination Challenge Clarifications –  DI Website (Click!)
New!  Follow DI on facebook and twitter and you will be alerted when a new Published Clarification is posted.

Region One Tournament Rules and Regulations
The following items are specific to the Region 1 tournament and to our host Youngstown State University. These do not necessarily apply to the state affiliate and global events.

Getting Your Scores
Main Challenge scores will only be released to authorized personnel. In Region 1 we request that it be the manager and one team member. Please bring identification when you pick up your scores. From the Rules of the Road: “When the scores are ready for pick up, your Team Manager and one team member or 2 representatives of self managed teams will go to the Head Appraiser or Challenge Master (depending on who is handling this task) to receive these scores.”

Some RCMs plan to collect a cell number so they can text you when your scores are available.

IC scores are not released on tournament day.  IC score sheets are not returned to teams per ICM Fritz.

Arrival at Challenge Sites

Please do not leave cars parked in any loading or prop drop zones so that others may also use the area. Limit your time in the prop drop areas to 10 minutes.

Please do not bring props into the building more than 30 minutes prior to your performance unless your Main Challenge and IC are too close in time on the schedule to avoid doing so.

Please do not arrive in the IC more than 30 minutes prior to your IC time and leave promptly after your “chill.” There is limited space.

Instant Challenge (IC)

  1. Please plan to be at the IC site 20 minutes prior to your scheduled start time.
  2. Per Rules of the Road, only one adult (over 18) team manager may go into the IC secured area. OKC ACM has suggested this be the Team Manager of record (i.e. one of the managers listed on your team’s paperwork.)
  3. As done in previous years, and at State and Globals, we will be only admitting student team members to the chill room (if we have a chill room). Thank You for your help and cooperation
  4. Please be aware of this new and more strict rule for IC under 6.a of IC in the RotR:
    a. The team or Team Manager may not bring any devices, including but not limited to cameras, cell phones, iPads or tablets, computers or timing devices, and wrist watches into the Instant Challenge room. The team can ask the Appraisers for the time remaining at any point during the Instant Challenge.

Important Notice from YSU

Received from Mr. John Young, YSU Director:

When setting up and tearing down at YSU, I ask that you remind the DI staff and volunteers of the following:  Kilcawley Center/DeBartolo Hall/Beeghly Center are conference/student center and our rooms have various finishes and flooring. The ONLY tape permitted to be used is masking tape, and you are only permitted to tape with masking tape to the cinder block walls and laminated doors. No one is permitted to tape to the glass, carpet, floors, wallpaper and drywall throughout the building and under no circumstance is scotch, duct, or packing tape permitted to be used anywhere in the center. We just recently hand several hallways, lobbies and rooms painted.

Please remind the staff and volunteers to remind the DI participants, families, and friends that they are guests of the University and to be respectful of the building and campus, and to use caution when moving in and out props or decorations. In the past we have had larger items damage walls, ceilings, and chandlers, and if they are looking to dispose of the aforementioned props, to ask the Kilcawley Center and cleaning staff for assistance. If dumpster space allows, we will be happy to accommodate the request.

General

Floors: Teams need to bring tennis shoes to wear during the tournament and awards to avoid damage to certain floors at the University. We realize that many teams will want to wear other shoes for their performances and they can change their shoes for the performance. If you are scheduled to be performing on a gym floor (A or E) specifically, please plan to wear tennis shoes.

Damage Disclaimer

Ohio Kids for Creativity Region 1 (Destination Imagination) reserves the right to ban the use of any substances or objects that may be harmful to any surface on the YSU campus.

If teams wish to use any such substance, The Team must provide protective coverings or work surfaces to prevent any mishaps.

If the Appraiser doing the check-in for the Challenge area feels that damage could occur they will stop the team from performing and discuss the matter with the Challenge Master.

The Challenge Master will have the final ruling as to whether or not the team will be allowed to use the object or substance.  If any harm is done to any YSU campus facility the team (and/or School District) causing damage will be fully responsible for any charges the University levies.

Team mangers or teams that have questions about this subject should contact the Regional Director before the tournament.

Youngstown State University has hosted our tournament for the past seventeen years and has been very accommodating. To show our appreciation, let’s make sure to take care of all of the buildings and grounds. Please don’t litter or vandalize the property. If you make a mess — clean it up!!

Dry Ice:

The use of dry ice is prohibited. (Youngstown State University req.)
However, At State Tournament (Mt. Vernon HS) RotR instructions are as follows:
c. Dry Ice: Your team MAY use dry ice but it must be handled with gloves or tongs and it must be disposed of safely in a place away from the tournament. It must not be stored in a sealed container because it could cause an explosion. Your team is responsible for any damage that may occur as a result of the use of dry ice.

Weapons:
YSU: 

Youngstown State University prohibits carrying, displaying or usage of any firearm and/or other weapon by all persons while on University property.

Definition:

Firearms and Weapons include, but are not limited to, all firearms whether functional, non-functional, or simulated; live ammunition; knives (any sharp-pointed or edged instrument except instructional supplies, unaltered nail files and clips andtools used solely for preparation of food, instruction, and maintenance); swords; metalor brass knuckles; air tasers; collapsible batons; clubs; blackjacks; ku batons; paintball guns; bb guns; pellet guns; slingshots; airsoft guns; nerf guns; and any other item modified from its original purpose to be used as a weapon. The Youngstown State University Police Chief, or designee, has the authority to modify or determine a weapon’s status.
When the Site Director asked for clarification she received this: “I called YSU again today and asked about the theatrical weapons. The person who I talked to said that she doesn’t feel any type of weapon, including fake weapons, will be permitted.”
Ohio Tournament (Mt Vernon HS):
Mr. Seder (Superintendent) said with it being Middle Ages they won’t have any guns, it will be either swords, knives or axes and will all be made by students so this will be acceptable.  The Ohio TD is still trying to get a determination on “home made” prop guns. (2016- We have not heard of any change to MTVSD policy on this)

DISCLAIMER
Ohio Kids for Creativity Region I, a chartered association of Ohio Kids for Creativity, Youngstown State University or Destination ImagiNation, Inc. (DI)., are not responsible for injury or property damage resulting from the use helium. Use helium at your own risk.

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